Photo Studios & Gear Rental - Bookings, Jobs, Handover Forms

Planfix turns every email, message, and form submission into a task, so you capture all requests in one queue instead of scattered chats. Planner, calendars, and Planned Work Time keep rooms, staff, and kits synchronized, preventing clashes. Notifications and reminders keep the team on schedule, and search helps you find any booking later, even if it started in a messenger. AI Dataminer can also extract dates, packages, and client details automatically, reducing manual typing and errors on busy days.

You log deposits, final charges, refunds, damage fees, and overtime as structured data tags on booking tasks. Combined with revenue and expense tracking and Project Totals, this lets you see margin for each booking, package, and client segment. Clear handover forms, checklists, and photos reduce disputes, while reports highlight risky gear and customers that generate frequent losses. You can also connect accounting tools or export data for audits without rebuilding numbers from scattered spreadsheets.

You do not need developers to adapt Planfix for your studio. You configure fields, statuses, calendars, and boards through the interface, using ready templates where helpful. Objects let you model clients, contracts, or gear with their own fields and lifecycles. Automation scripts, custom buttons, and webhooks are also configured visually, so nontechnical owners can introduce approvals or notifications. If your processes change, you update configurations gradually without touching code or waiting for product changes.

Most teams start by connecting email and messengers, then rolling out one Planner board and a basic booking process. You invite staff into role-based workspaces so each person sees the boards and reports they need. Clients receive dashboards automatically from email, so they do not learn a new system, yet still view bookings and documents. Training materials, help articles, and live support help you refine configuration, onboard new employees, and expand automation as the studio grows.