Dental Clinic Networks - Requests, Treatment Plans & Approvals Planfix CRM and Project Management System

Dental Clinic Networks - Requests, Treatment Plans & Approvals

Unify intake, treatment plans, and approvals in one workspace. Cut delays, raise case acceptance, and keep every stakeholder aligned.

Unify Requests, Plans, and Approvals — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Unify Requests, Plans, and Approvals

Bring emails, chats, and forms into trackable tasks. Standardize steps with status rules and SLAs. Share plans and files in a secure client dashboard while every update is logged for audit and payer review.

If This Sounds Familiar

If This Sounds Familiar — Dental Clinic Networks - Requests, Treatment Plans & Approvals
Fragmented intake
Requests arrive by email, chat, and forms without a single case thread or ownership.
If This Sounds Familiar — Dental Clinic Networks - Requests, Treatment Plans & Approvals
Slow approvals
Preauthorizations expire or stall without SLAs, reminders, or clear escalation paths.
If This Sounds Familiar — Dental Clinic Networks - Requests, Treatment Plans & Approvals
No single source of truth
Case history, costs, and decisions are scattered, making audits and payer reviews painful.

Omnichannel Intake

Standardize Workflows

AI & Analytics

Consent & Sharing

Omnichannel Intake — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Omnichannel Intake

Turn emails and chats into tasks with a single case thread.
Capture forms and route by clinic, specialty, and priority.
Add SLAs to first response and follow-ups to prevent stalls.
Keep documents and images attached to the same record.
Email to task
Standardize Workflows — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Standardize Workflows

Objects, status sets, and transition rules enforce required steps.
Buttons and scripts automate checks, codes, and assignments.
Summary tasks mirror progress across related subcases.
Configure processes
AI & Analytics — Dental Clinic Networks - Requests, Treatment Plans & Approvals

AI & Analytics

AI Agents extract missing data and codes from messages.
Dashboards show throughput, denials, and costs by clinic.
Speech recognition and call analysis log review-ready notes.
Data tags
Consent & Sharing — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Consent & Sharing

Share plans, files, and costs in the Client’s Dashboard.
Collect e-consent and keep replies in the same case.
Automatic audit trail of approvals and changes.
Client’s Dashboard
Start Fast with Intake and SLAs — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Start Fast with Intake and SLAs

Convert inbound messages to tasks on day one. Route by clinic and specialty automatically. Add SLA timers for first response and follow-ups. Your team works from a single queue while leadership sees live throughput and bottlenecks.

See the Aha Moments — Dental Clinic Networks - Requests, Treatment Plans & Approvals

See the Aha Moments

Open the Planner and drag a card between conditional lists—fields update instantly and routing changes without manual edits. Share a plan in the Client’s Dashboard to show costs and next steps, then collect e-consent in the same thread.

Faster First Response

Auto triage and SLA timers reduce wait times across clinics and specialties.

Cleaner Submissions

AI prompts for missing attachments and codes before payer submission.

Cleaner Submissions — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Higher Acceptance

Transparent costs and e-consent raise case acceptance across the network.

Higher Acceptance — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Lower MTTR

Measure time from request to scheduled visit and improve with dashboards.

Daily confidence in intake, triage, payer reviews, and chair utilization—supported by audit-ready records and live dashboards.
Fit for Dental Networks — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Fit for Dental Networks

Respect clinic hours with org calendars and Planned Work Time. Whiteboards convert to live tasks and relations. Project Totals and dashboards track margins and denials. LLM actions classify messages, extract codes, and draft payer cover letters.

Planner with Rules

Conditional lists update fields on drag to standardize routing and ownership.

Planner with Rules — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Objects & Lifecycles

Model dental cases with custom fields, statuses, and transition checks for compliance.

Speech & Calls

Transcribe calls and surface risks automatically in report-ready data tags.

Project Totals & KPIs

Roll up hours, costs, and denials to dashboards for network-wide oversight.

Project Totals & KPIs — Dental Clinic Networks - Requests, Treatment Plans & Approvals
Replace Legacy Tools — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Replace Legacy Tools

The Planner beats generic boards with conditional lists and no duplicate cards. Objects outclass static CRMs by adding lifecycles and audits. The Client’s Dashboard replaces brittle portals and writes replies back into the case automatically.

Implementation Path — Dental Clinic Networks - Requests, Treatment Plans & Approvals

Implementation Path

Begin with omnichannel intake and the Planner. Add Objects, status sets, and transition rules as you standardize from request to approval. Layer dashboards and reports to track margins, denials, and utilization across the network.

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