Fix Potholes Faster With Proof Planfix CRM and Project Management System

Fix Potholes Faster With Proof

Planfix runs your road defect reports, work orders, photos, and acceptance forms in one live system so you fix potholes faster, prove every repair, and protect margin.

Keep Every Pothole Under Control — Fix Potholes Faster With Proof

Keep Every Pothole Under Control

Your job is to keep road defects under control from citizen report to accepted work and paid invoices. Planfix gives you one workspace for defect reports, work orders, photos, and acceptance forms so nothing is missed.

Capture Every Defect

Standardize road defect reports from hotlines, apps, messengers, email, and inspectors in one queue.

Plan Real Routes

Plan routes and schedules for crews with real capacity, constraints, and service level targets.

Prove Every Repair

Document completed work with photos and acceptance data everyone trusts in one task thread.

Your Easiest Win — Fix Potholes Faster With Proof

Your Easiest Win

Start with the work you already do today. Hotline calls, citizen apps, messengers, email, inspector notes. In Planfix every message becomes a task, and Dataminer AI fills address, severity, and contacts so dispatchers skip manual typing.

See The Full Picture

Improve Routing And Load

Report And Bill With Proof

See The Full Picture — Fix Potholes Faster With Proof

See The Full Picture

Show a live map where every defect, crew assignment, and work order has a precise location and status.
View defects in lists, boards, and calendars so dispatchers and managers share the same reality.
Spot clusters, risky zones, and aging defects quickly with filters and smart search.
View On Map
Improve Routing And Load — Fix Potholes Faster With Proof

Improve Routing And Load

Reduce missed defects and duplicated work orders when all reports land in one controlled queue.
Cut travel time and overtime with territory based lists and Planner views for planning and routing.
Balance crew workloads so urgent work is covered without burning teams out.
Planner For Crews
Report And Bill With Proof — Fix Potholes Faster With Proof

Report And Bill With Proof

Raise acceptance rates with consistent photo sets and structured forms on every task.
Get clean quantities and costs with data tags and project totals that feed billing and reporting.
Give clients dashboards where they see evidence themselves instead of waiting for email attachments.
Project Reports
Does This Sound Familiar — Fix Potholes Faster With Proof

Does This Sound Familiar

Crews send photos in chat while acceptance forms sit in paper folders. Defects live in several spreadsheets and inboxes. You race through rush work before audits instead of running a calm program where every defect is visible, prioritized, and documented.

Constant Pressure

Feel constant pressure from regulators, auditors, and residents about visible road defects.

Manual Reconciliation

Spend evenings reconciling photos, forms, and Excel rows by hand for each contract.

Slow Answers

Handle urgent calls about defects that were fixed days ago but nobody can prove it quickly.

Delayed Invoices

Explain delayed invoices because evidence is scattered, incomplete, or hard to match to lines.

How Planfix Delivers Reliable Road Maintenance — Fix Potholes Faster With Proof

How Planfix Delivers Reliable Road Maintenance

Planfix helps you run a road program where every defect is captured once, routed once, repaired once, and accepted with proof. Crews, coordinators, and clients see the same facts in maps, boards, calendars, and dashboards backed by clean data.

Capture And Standardize Every Defect

Plan Realistic Work Orders And Routes

Execute Repairs And Document On Site

Get Acceptance Bill And Report Without Chaos

Capture And Standardize Every Defect — Fix Potholes Faster With Proof

Capture And Standardize Every Defect

Capture reports from hotlines, apps, messengers, and email as tasks in one list so no defect is lost.
Use Dataminer AI agents to extract address, markers, severity, and client reference into clear fields.
Apply templates for defect types so size, depth, lane, and risk are always logged the same way.
Place tasks on a map with location fields so you see clusters, routes, and territories instantly.
Add Structured Data
Plan Realistic Work Orders And Routes — Fix Potholes Faster With Proof

Plan Realistic Work Orders And Routes

Group tasks into work orders by area, street, or contract so crews drive less and repair more.
Use Planner boards with conditional lists so moving a card updates assignments and statuses automatically.
Block calendars with planned work time so schedules are realistic and visible to managers and crews.
Use project totals to see volume, cost, and overdue work by contract or district in real time.
Planner And Boards
Execute Repairs And Document On Site — Fix Potholes Faster With Proof

Execute Repairs And Document On Site

Give crews mobile access to work orders, instructions, and standards in the same task where they report.
Require before, during, and after photo sets through simple checklists so evidence is complete every time.
Log time and material usage as data tags so you can analyze productivity and unit costs without extra tools.
Keep a clear chronology of comments, status changes, and attachments so any dispute is easy to reconstruct.
Checklists In Planfix
Get Acceptance Bill And Report Without Chaos — Fix Potholes Faster With Proof

Get Acceptance Bill And Report Without Chaos

Let supervisors and clients review the same task data in a client dashboard with controlled access.
Attach digital acceptance forms and signatures directly to work orders so nothing is lost in transit.
Build reports that show response times, repair times, and rework rates by district and contractor.
Export clean data for finance and regulators with a clear link from each invoice line to its evidence.
Client Dashboard
Your New Road Maintenance Program — Fix Potholes Faster With Proof

Your New Road Maintenance Program

You run defect programs where nothing depends on one spreadsheet or one dispatcher. Every defect is logged once, routed once, repaired once, and accepted with proof. Teams and clients share the same reality and your numbers stand up in audits.

Calm Under Complaints

Feel calm when a new complaint arrives because you can show photos and status in seconds.

Confident In KPIs

Feel confident about key performance indicators and unit costs in every contract you manage.

Proud Of Crews

Feel proud that crews finish days without chaotic calls, missing instructions, or lost evidence.

Safe Road Network

Keep your road network safe and compliant with a live map of defects and work orders.

Profitable Programs

Run profitable maintenance programs with clear unit costs, predictable crew schedules, and clean reports.

Scale Without Chaos

Grow volume or win new contracts without hiring more coordinators because Planfix absorbs complexity.

We Remove The Main Barriers — Fix Potholes Faster With Proof

We Remove The Main Barriers

You do not need to rebuild everything at once. Mirror your current work orders as templates, connect inbound channels, and start with defect capture. Keep tools simple for crews while IT relies on secure roles, access control, and open APIs.

 — Fix Potholes Faster With Proof

No Time To Rebuild Processes

Mirror current work orders as templates in Planfix, connect inbound channels, and start with defect capture first.
 — Fix Potholes Faster With Proof

Crews Resist New Tools

Crews keep using phones and only open tasks to see locations and upload photos instead of chats.
 — Fix Potholes Faster With Proof

IT Is Wary Of Another System

Rely on cloud hosting, roles, access control, single sign on, and an open API that fits your stack.
How We Replace Your Current Tools — Fix Potholes Faster With Proof

How We Replace Your Current Tools

Planfix replaces scattered spreadsheets, generic ticket tools, and rigid field service platforms with one configurable system. You centralize defects, work orders, photos, and acceptance data while keeping flexible workflows that match your contracts and standards.

 — Fix Potholes Faster With Proof

Spreadsheets And Email Threads

Centralize defects, work orders, photos, and acceptance data in tasks with full history instead of inbox searches.
 — Fix Potholes Faster With Proof

Generic CRM Or Ticket Tool

Add location fields, map views, Planner, project totals, and data tags built for field logistics.
 — Fix Potholes Faster With Proof

Rigid Field Service Platforms

Use a no code environment where you shape statuses, forms, and workflows around your contracts.

Run Road Maintenance Programs With Proof In Planfix

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Integrations For Field And Back Office

Connect hotlines, messengers, maps, calendars, and telephony so every road defect lands in Planfix.

See all integrations
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