How is Planfix different from generic project tools for farms?

Most generic tools treat your work as abstract projects and tasks. Planfix is designed to respect fields, machines, crews, and agronomic windows. You see jobs on maps, calendars, and boards in one governed workspace. Conditional Planner lists group work by machine, region, or status without copying tasks. Location fields, Planned Work Time, and data tags connect planning with real time execution and costs. You get one source of truth instead of many disconnected files.

Do operators need to be in the office to use Planfix?

No. Operators can use Planfix on mobile phones or tablets wherever they are. They see their daily task list, client details, fields on a map, and checklists for each job. They can log status changes, time, notes, and photos from the field. New assignments or changes appear in their list automatically. You stay in control from the office while crews work from the cab, yard, or home.

Can we start small and grow our setup over time?

Yes. Many teams begin with one template for field work and a single Planner board for the current week. As the process stabilizes, you can add Location fields, calendars, data tags, and reports. No code is required to adjust fields, statuses, or automation scripts. You decide when to introduce Client Dashboards, CRM, or billing workflows. Planfix lets you grow from basic scheduling into a full operational system at your pace.

How does Planfix help with audits and client disputes?

Planfix stores every job as a task with fields for client, field, area, operation, and dates. Status changes, comments, file uploads, and automation actions are tracked in the audit trail. Data tags record time, fuel, and passes so you can explain how work was performed. Project Totals and reports summarize area and hours by client or contract. When questions arise, you can show a clear timeline instead of searching through chats, notebooks, and separate spreadsheets.

Agri equipment & farm contractors - field work & seasonal schedules

Capture and Confirm Work

Gather every request, promise, and seasonal job in one governed backlog so nothing is forgotten or double-booked.

Build Realistic Routes

Plan routes across fields, machines, and crews to cut empty travel, setup time, and wasted fuel.

React Fast to Change

Respond quickly to weather, breakdowns, and client changes while keeping one shared schedule everyone trusts.

Show One Shared Map

Give the team a single map with every job and field for the week so plans stay aligned.

See Calendars Move with You

Drag jobs between days and let calendars and Planned Work Time blocks update bookings for operators and machines automatically.

Plan Seasonal Work in One Place

Stay in Control During Execution

Protect Margins and Client Trust

Plan Seasonal Work in One Place

Capture seasonal jobs as tasks with client, crop, area, and window fields so nothing slips through the cracks.

Assign machines and crews with Planner lists so everyone sees their workload, conflicts, and priorities early.

Turn dates and responsibilities into Planned Work Time blocks on calendars so bookings respect hours and absences.

Plan seasonal work

Stay in Control During Execution

Give operators a clear daily task list on web and mobile so the next field is always obvious.

Track progress with statuses and checklists so you see what is planned, in progress, paused, or done.

Handle breakdowns and weather by dragging tasks between dates or machines so the whole team sees the new plan.

Log issues, photos, and client calls directly in tasks so context and decisions are never lost.

Execution control tools

Protect Margins and Client Trust

Record time, fuel, and passes as data tags on tasks so costs and usage are ready for reporting.

Use Project Totals to see area, hours, and margin per client or contract without building extra spreadsheets.

Generate clean client reports with dates, fields, and operations so reviews and disputes stay short and factual.

Offer key clients a Client Dashboard so they track field status themselves instead of calling your team.

Reporting and dashboards

Calm When Forecast Changes

You feel calm when the forecast changes because your plan updates quickly and everyone sees the new schedule.

Control in Peak Weeks

You feel in control during peak weeks instead of being chased by clients, operators, and overlapping requests.

Confidence in Numbers

You feel confident sharing numbers because you see clean data on hours, area, and margin in one place.

On-time Delivery in Tight Windows

You deliver on time for priority clients even in tight agronomic windows because the schedule reflects real capacity.

Higher Machine Productivity

You keep machines and crews busy on productive jobs instead of waiting in yards or driving empty between fields.

Clear Contract Strategy

You end the season knowing which contracts to grow, which to reprice, and which to stop offering.

Get Started without a Heavy Project

You worry this will turn into a full software project. In practice, you start with one field-work template and one Planner board for this week. Keep existing channels with email to task, and control access with roles and Client Dashboards.

Client dashboard in Planfix

Why Planfix Instead of Spreadsheets and Point Tools

Spreadsheets and whiteboards show a plan, not the real work. Generic tools ignore fields, machines, and seasonal calendars. Planfix adds Location fields, maps, and org-level calendars and unifies planning, execution, communication, and billing in one system you can grow over time.