Task templates: Difference between revisions
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Task templates let you quickly create routine tasks with pre-defined parameters, such as project, assignee, description, etc. | Task templates let you quickly create routine [[tasks]] with pre-defined parameters, such as project, assignee, description, etc. | ||
Task templates play an important role in the Planfix | Task templates play an important role in the [https://planfix.com/philosophy/ Planfix philosophy] since they define the essence of the object Planfix is typically oriented around: the task. Beyond this, task templates let you add new objects to Planfix. | ||
For example, consider a task template called "Client order": | For example, consider a task template called "Client order": | ||
*it can contain additional fields called "Client," "Order date," "Order contents," etc.; | *it can contain [[Custom task fields | additional fields]] called "Client," "Order date," "Order contents," etc.; | ||
*it can be in a project called "Client orders"; | *it can be in a [[Projects | project]] called "Client orders"; | ||
*it can have a process called "Client orders," with its own status set and scripts; | *it can have a [[Processes | process]] called "Client orders," with its own [[Creating a status set | status set]] and [[scripts]]; | ||
*the assignee in the template can be set to the "Dispatchers" group. | *the assignee in the template can be set to the "Dispatchers" group. | ||
This transforms a task template into a new object, called Client orders. Tasks created using this template will essentially be client orders: they will automatically contain order data, be located in the same project as other orders, go through the order lifecycle, and be completed by dispatchers, who work with the order from the moment it's created until the moment it's completed. | This transforms a task template into a new object, called '''Client orders'''. Tasks created using this template will essentially be client orders: they will automatically contain order data, be located in the same project as other orders, go through the order lifecycle, and be completed by dispatchers, who work with the order from the moment it's created until the moment it's completed. | ||
By default, there is at least one template in each account, called the Standard template. Tasks are created using this template if no other template is selected. This template can be modified, but it cannot be deleted. You can create any number of templates, and you can set which one will be used by default. | By default, there is at least one template in [[Account Management | each account]], called the '''Standard template'''. Tasks are created using this template if no other template is selected. This template can be modified, but it cannot be deleted. You can create any number of templates, and you can set which one will be used by default. | ||
*[[How | *[[How to create a task template?]] | ||
*[[How are task templates used?]] | *[[How are task templates used?]] | ||
*[[What can be set in a template?]] | *[[What can be set in a template?]] | ||
*[[Variables in task templates]] | *[[Variables in task templates]] | ||
*[[Access to task templates]] | *[[Access to task templates]] | ||
*[[How | *[[How to configure the visibility of a task template?]] | ||
*[[Default task template]] | *[[Default task template]] | ||
*[[Template filters]] | *[[Template filters]] | ||
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**but if there are changes made to the contents of the template (such as adding an assignee) this will not be reflected in the tasks that have already been created using the template. But all tasks created using the template after this point will have the additional assignee. | **but if there are changes made to the contents of the template (such as adding an assignee) this will not be reflected in the tasks that have already been created using the template. But all tasks created using the template after this point will have the additional assignee. | ||
*Templates can be created in Planfix for entire groups of tasks. | *Templates can be created in Planfix for entire groups of tasks. | ||
==Useful links== | |||
*[[Quickly create a counterparty in a task]] | |||
== Go To == | == Go To == | ||
*[[Tasks]] | *[[Tasks]] | ||
*[[Feature | *[[Feature Description]] | ||
Latest revision as of 13:35, 20 February 2024
Task templates let you quickly create routine tasks with pre-defined parameters, such as project, assignee, description, etc.
Task templates play an important role in the Planfix philosophy since they define the essence of the object Planfix is typically oriented around: the task. Beyond this, task templates let you add new objects to Planfix.
For example, consider a task template called "Client order":
- it can contain additional fields called "Client," "Order date," "Order contents," etc.;
- it can be in a project called "Client orders";
- it can have a process called "Client orders," with its own status set and scripts;
- the assignee in the template can be set to the "Dispatchers" group.
This transforms a task template into a new object, called Client orders. Tasks created using this template will essentially be client orders: they will automatically contain order data, be located in the same project as other orders, go through the order lifecycle, and be completed by dispatchers, who work with the order from the moment it's created until the moment it's completed.
By default, there is at least one template in each account, called the Standard template. Tasks are created using this template if no other template is selected. This template can be modified, but it cannot be deleted. You can create any number of templates, and you can set which one will be used by default.
- How to create a task template?
- How are task templates used?
- What can be set in a template?
- Variables in task templates
- Access to task templates
- How to configure the visibility of a task template?
- Default task template
- Template filters
Additional information
- A task created using a template will be linked to the template's format, not its contents. This means that:
- if changes are made to the template's format (say, if a new field is added, or if some details are moved to the main task panel) these changes will automatically be displayed in all tasks already created using this template;
- but if there are changes made to the contents of the template (such as adding an assignee) this will not be reflected in the tasks that have already been created using the template. But all tasks created using the template after this point will have the additional assignee.
- Templates can be created in Planfix for entire groups of tasks.
Useful links