Receiving emails in Planfix: Difference between revisions
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*Configure forwarding from your personal email address to the virtual one. | *Configure forwarding from your personal email address to the virtual one. | ||
'''Tip''':Sample configurations for forwarding in popular mail services: | |||
Sample configurations for forwarding in popular mail services: | |||
*[[Receiving Gmail emails in Planfix | Gmail]] | *[[Receiving Gmail emails in Planfix | Gmail]] | ||
Once this is done, all emails sent to your regular email address will be forwarded to Planfix and turned into tasks. | Once this is done, all emails sent to your regular email address will be forwarded to Planfix and turned into tasks. In addition: | ||
In addition: | |||
*the email subject will become the task name; | *the email subject will become the task name; | ||
*the body of the email will become the task description; | *the body of the email will become the task description; | ||
*files attached to the email will be attached to the task; | *files attached to the email will be attached to the task; | ||
*comments added to the task that notify the external contact who sent the original email will be sent to the contact as regular emails | *comments added to the task that notify the external contact who sent the original email will be sent to the contact as regular emails | ||
Therefore, in addition to regular email communication, Planfix can be used to handle client requests, receive orders from websites, and more. | Therefore, in addition to regular email communication, Planfix can be used to handle client requests, receive orders from websites, and more. | ||
==Outgoing emails== | ==Outgoing emails== | ||
*Since Planfix is not a traditional email client, it handles sending and receiving emails separately. You can manage which mailbox your responses will be sent from when you reply to emails within Planfix. By default, emails are sent from an [[Assigning tasks by email | employee's internal Planfix email address]]. You can configure sending emails from an [[Sending emails from external mailboxes | external mailbox]]. | *Since Planfix is not a traditional email client, it handles sending and receiving emails separately. You can manage which mailbox your responses will be sent from when you reply to emails within Planfix. By default, emails are sent from an [[Assigning tasks by email | employee's internal Planfix email address]]. You can configure sending emails from an [[Sending emails from external mailboxes | external mailbox]]. | ||
==Useful information== | ==Useful information== | ||
*Additional preferences for tasks created from emails can be configured using the [[Rules for creating tasks by email | rules for creating tasks from emails]]. | *Additional preferences for tasks created from emails can be configured using the [[Rules for creating tasks by email | rules for creating tasks from emails]]. | ||
*[[Emails sent to Planfix from other systems]]. | *[[Emails sent to Planfix from other systems]]. | ||
Latest revision as of 13:16, 28 November 2024
In order to receive emails in Planfix, answer them, and process them as tasks:
- Create a virtual email address
- Configure forwarding from your personal email address to the virtual one.
Tip:Sample configurations for forwarding in popular mail services:
Once this is done, all emails sent to your regular email address will be forwarded to Planfix and turned into tasks. In addition:
- the email subject will become the task name;
- the body of the email will become the task description;
- files attached to the email will be attached to the task;
- comments added to the task that notify the external contact who sent the original email will be sent to the contact as regular emails
Therefore, in addition to regular email communication, Planfix can be used to handle client requests, receive orders from websites, and more.
Outgoing emails
- Since Planfix is not a traditional email client, it handles sending and receiving emails separately. You can manage which mailbox your responses will be sent from when you reply to emails within Planfix. By default, emails are sent from an employee's internal Planfix email address. You can configure sending emails from an external mailbox.
Useful information
- Additional preferences for tasks created from emails can be configured using the rules for creating tasks from emails.
- Emails sent to Planfix from other systems.